FAIR TRADE POLICY

We the undersigned commit to making Fair Trade part of our business practice.
We confirm (if not applicable write N/A):

• 1. We have decided that this business will support, promote and use Fair Trade
products.
• 2. We have appointed a Co-ordinator who is responsible for our Fair Trade
policy.
• 3. Staff understand the meaning of Fair Trade, recognise the benefits that it
brings to producers and are aware of the range of Fair Trade products
available.
• 4. Staff have access to Fair Trade refreshments (tick where appropriate)
• Kitchens are stocked with Fair Trade tea and coffee
• Vending machines stock Fair Trade drinks and snack bars
• The cafeteria serves Fair Trade tea, coffee and snacks
• 5. Fair Trade tea and coffee is available in meetings and offered to visitors.
• 6. When booking outside venues we always request Fair Trade refreshments.
• 7. Communications materials (promotional materials including website,
leaflets, newsletters, menu, annual report and in-house publications) run a
feature on Fair Trade.
• 8. We will celebrate and promote Fair Trade at least once a year. For example
in Fairtrade Fortnight we will hold a stall or put up posters.
• 9. Our retail range offers customers a choice of Fair Trade product lines (at least
3 and including tea and coffee). Please detail:

 

Going the extra mile for Fair Trade (optional)
• Resources on Fair Trade will be collected and stored for anyone who is
interested in learning more.
• We will send a representative to our local Fair Trade steering group* when
possible.
• We are looking at other ways to introduce or extend Fair Trade into our
business practice, such as a greater range of food products or uniforms.
Please detail:

Organisation Director __________________(print name)______________________
Fair Trade Co-ordinator ________________ (print name)_____________________
Date:
Organisation:
Business address:
Telephone:
Email:
Website:
Business description:
Number of staff:

Notes

1 Try to give as much detail as possible, e.g. if you run a B&B or hotel, please say whether there are Fair Trade refreshments in the bedrooms.

2 For help finding a supplier, look at the Wales Co-operative Centre’s “List of Fair Trade suppliers” or visit www.walescoop.com. If you need any further help please contact us.

3 *A representative from your local Fair Trade Steering Group will receive a copy of your policy and may invite you to the groups meeting. If you are unavailable to attend over the course of a year the group may arrange to visit you to verify your policy.

4 Ways to celebrate Fair Trade Fortnight could include:
• Adding a note to your company Email signature to raise awareness
• A stall selling products in the foyer
• A Fair trade dish on the menu (why not combine with local produce?)
• An employee arranges a quiz or gives a talk at a local school or group
This will help you keep enthusiasm for Fair Trade alive once you have developed your policy.

5 Please send a copy of your policy to:
Elizabeth Hudson, Fair Trade Marketing Officer, The Wales Co-operative Centre, Fairwater Road, Cardiff CF5 2XP or email to elizabeth.hudson@walescoop.com

Next steps
A copy will be forwarded to your local Fair Trade steering group*. You will receive a certificate through the post.
Thank you and congratulations.

6 If you need help publicising your new policy contact Elizabeth Hudson. Publicising your policy will help raise your profile and add value to your brand.
• Make sure your local Fair Trade steering group know about you. They could mention you in the local Fair Trade guide, or you could be a flagship employer and help your town get Fair Trade status
• Write a press release to tell local people or your sector about your policy (use our template Fair Trade Policy press release)
• Tell people on your website
• Mention your policy in your Annual Report and if you have any corporate social responsibility documents or triple bottom line accounting

This policy was developed in co-operation with the Wales Fair Trade Forum. Both the Wales Co-operative Centre’s Fair Trade Support to Businesses project and the Wales Fair Trade Forum are supported by the Welsh Assembly Government through the Wales for Africa Framework.

For any questions, further information or help starting a Fair Trade business, contact Elizabeth Hudson.

Call 029 2055 4955 / 07795 418106
Email elizabeth.hudson@walescoop.com
Visit www.walescoop.com